cta quote button US

7 Benefits of Using PDF Files

Usually referred to by its acronym, the Portable Document Format has been around since 1993, and it is already well-established as the industry standard for fixed-layout documents across a multitude of different platforms. Being the most versatile and widely supported document format of all, PDF is used for everything from electronic books on e-reader devices to business presentations and much more.

#1. Run a Paperless Office

if_74_536643

 

A typical office prints tens of thousands of documents every year, making the costs mount up quite significantly. However, the PDF format is ideal for the paperless office environment, since it provides support for forms, digital signatures and almost everything else you need to avoid printing documents all the time. By relying on PDF as much as possible, you can cut office printing costs dramatically.

#2. Facilitate Collaboration

if_SEO_C_50_09.12.14-1_Artboard_43_407939

 

PDF editing products are particularly well-suited to the office environment, since they help to facilitate collaboration. Not only is the format universally supported across a vast range of different devices and operating systems; it also supports annotation capabilities to enhance collaboration. Some editors even provide shared review capabilities, allowing team members to respond to each other’s comments.

#3. Display Rich Media

if_Mirroring_113177 (1)

 

The PDF format can do more than just display text and images. You can also embed rich media such as video or even Flash animations. However, even though not all devices might not normally be able to display such content, almost any PDF viewer, such as the industry-leading Adobe Acrobat, can render rich media without a problem. As such, PDF is the obvious choice for interactive documents.

#4. Save Storage Space

if_Memory_Card-2_2901802Modem businesses rely heavily on digital data to such an extent that they need to think carefully about the storage devices and formats they use. The PDF format is particularly effective when it comes to saving space, although it uses lossless compression so there’s no sacrificing the quality of visual content. As such, PDF files are generally much more economical than most other document formats.

#5. Provide Forms

if_Documents_1322125

 

If you’re thinking about running a paperless office, one of your main concerns may be how to handle forms in such an environment. However, the PDF format fully supports interactive documents such as tillable forms, making it the perfect format for capturing important data from clients and colleagues. Best of all, anyone with a PDF viewer can complete PDF forms; they don’t need an actual PDF editor instead.

#6. Consistent Appearance

if_footstep_2168562

 

Thanks to their consistent appearance across all supported devices, PDF is ideal for creating and sharing professional portfolios and presentations, such as whitepapers, case studies and e-books. A PDF file is always rendered in the same way, whether it’s on a large desktop screen or a tiny smartphone screen. There’s no need to worry about your documents being truncated or missing content in other PDF readers.

#7. Improve Security

if_user_close_security_103764 (1)

 

With businesses around the world facing dozens of attempted cyber-attacks every week, it is imperative to take every possible precaution to safeguard potentially sensitive data. As the wonderfully versatile format that it is, PDF supports high levels of data encryption, making it a perfectly viable format for safely sharing confidential data over normal channels.

Final Words

There is no document format more versatile than PDF, and this is because of the fact that it encapsulates all related data into a single file. This information includes any custom fonts, images videos, interactive elements and any other assets belonging to the document. In other words, a PDF file is a single file containing everything that it needs to look and feel the way its author intended.

Need Inspiration? Check Out Some Related Projects and Tasks

Implementation And Customization CRM - ODOO-11

We would like implement and customize ODOO CRM (community edition) with attached requirements Note :- All this fields should be in singal application form Example like Bank Transaction form * Can ... (India)

App For Management Pdf Books For Android

It's very easy application for android  just i need to buy some management books through this app ... (United States)

Google Cloud Vision API Using PHP

Looking for a developer to work on a project to use Google Cloud Vision API to render PDF documents. https://cloud.google.com/vision/docs/pdf The application will be fed with URLs of pdf files and ... (United Kingdom)

Customize JitBit.com Help Desk Front End And Back End.

Launching a new service that heavily relies on the ability to service people. For this, I want to use JitBit.com helpdesk software (ASP .NET application). The problem is I need a few tweaks + custom ... (Poland)

-
These results are based on the freelance jobs extracted from Upwork.

If you think your friends/network would find this useful, please share it with them – We’d really appreciate it.

Leave a Comment

We would be glad to get your feedback. Take a moment to comment and tell us what you think.